“Media Day” Planning Checklist

Date of Event __________/__________/__________

Location of Event _______________________

 

SIX MONTHS OUT

• Send a “save the date” announcement
• Select an event Incident Commander
• Determine the overhead team

THREE MONTHS OUT

• Send the official announcement, include an
• RSVP number and e-mail
• Plan the event agenda
• Develop event program
  • Department overview
  • Incident Management System overview
  • Fire Evolution
  • Rescue/Extrication Evolution
  • EMS Evolution (If Applicable)
• Determine your personnel and logistical needs for the event
  • One-on-One instruction for any hands-on activities
  • Administrative Needs
  • Liability Issues
  • Logistical Needs

Time of Event _______________________

Incident Commander _______________________

 

THREE MONTHS OUT (cont’d)

• Secure special guest for opening remarks
  • Fire Chief
  • Mayor/County Administrator/City Manager
  • Board Member/Council Member

ONE MONTH OUT

• Order food/refreshments
• Confirm speakers attendance
• Schedule any emergency apparatus needs

TWO WEEKS OUT

• Confirms Instructors
• Place printing order
• Secure all logistical supplies