Vendor Registration & Sponsorship Opportunities

Vendor Registration

 

Show Dates Thursday, August,18 4:30-6:30
Friday, August 19, 2016 10:00 am-6:00 pm
Apparatus Move in Thursday 0800-12 Noon/Booth Move in 12 Noon – 5:00 PM
REGISTRATION DEADLINE IS Friday, July 27, 2016
A 20% LATE FEE will be assessed on all unpaid balances after July 27, 2016

 Vendor Information

 Standard Booth Rate: $600 per 10’x10′

Includes the Following: 100 sq. ft. Exhibit Space (pipe & drape construction), Company ID Sign, One (1) 6’ draped skirted table, 2 chairs, and waste can. Company Name/Link on Event Website and in the Event Program, (2) Staff Exhibit Hall Badges

Standard Apparatus Rate: $700 per 20’x30′

Includes the Following: 600 sq. ft. Exhibit Space – for Display of Brush Truck, Ambulance, small specialized vehicle, etc. Company Name/Link on Event Website and in the Event Program, (2) Staff Exhibit Hall Badges

Standard Fire Engine Rate: $800 per 20’x40′

Includes the Following: 800 sq. ft. Exhibit Space – for Display of Engines or Light Duty Squad Trucks. Company Name/Link on Event Website and in the Event Program, (2) Staff Exhibit Hall Badges

Standard Ladder Truck Rate: $1,000 per 20’x50′

Includes the Following: 1000 sq. ft. Exhibit Space – for Display of Telesquirt, Heavy Duty Squad or Ladder Truck ONLY. Company Name/Link on Event Website and in the Event Program, (2) Staff Exhibit Hall Badges

Attendee Bag Stuffer – $100

Submit a company brochure for inclusion in the conference attendee bag. Company name listed as a sponsor in the conference program and on our website.

Send all ads in pdf format to lsgwaltney@cox.net by July 27 2016

Sponsorship Packages*

*Should you require a Booth type other than the Standard Booth, please indicate the booth type and increase the Sponsorship Package by the difference in booth cost.  All additional booth décor is as the vendor’s expense. All Sponsorships are offered on a first come, first served basis

Bronze Sponsor Package – $2,000 Single color Half page ad included in conference program Company brochure included in the conference attendee bag Keep the conversations going! Have lunch with attendees Standard Booth* Preferred Booth Placement Plus, continue your outreach after the conference with these additional benefits: Acknowledged as a Bronze sponsor on our website – URL links to your website
Silver Sponsor Package  – $2,500 Full Color Half Page ad included in conference program Bronze Package plus: Network with attendees – join us at Networking socials Standard Booth* with 2 Vendor Representative Passes Acknowledged as a Silver sponsor on our website – URL links to your website Receive a copy of the final conference attendee list	Gold Sponsor Package – $3,000 Single Color Full Page ad included in conference program Silver Package plus: Company brochure included in the conference attendee bag Keep the conversations going! Have lunch with attendees Standard Booth* with 3 Vendor Representative Passes Acknowledged as a Gold sponsor on our website – includes Logo, and URL links to your website
Platinum Sponsor Package – $3,500 Full Color Full Page ad included in conference program Gold Package plus: Standard Booth* Preferred Location with 4 Vendor Representative Passes 2 Complimentary Conference Attendee Pass Acknowledgement with company logo as a Platinum Sponsor at full attendee business meeting Acknowledged as a Platinum sponsor on our website – includes Logo, company description, and URL links to your website	Diamond Sponsor Package – $4,000 Full Color ad included in conference program Platinum Package plus: Sponsor Event with Name on Event Signage and in conference program On-Floor Speaking Opportunity in Exhibit Hall Standard Booth* with 4 Vendor Representative Passes 4 Complimentary Conference Attendee Passes Acknowledgement with company logo as Diamond Sponsor at full attendee business meeting

Send all ads in pdf format to lsgwaltney@cox.net by July 27, 2016

Vendor Reception to be held on Thursday in Exhibit Hall from 4:30-6:30 PM

POWER/TELEPHONE, DRAYAGE, STORAGE, ADDITIONAL TABLES, and LABOR ETC:  These services will be provided exclusively by DUNMAR EXHIBITS.  Order forms may be downloaded from the Exhibitor page @ www.vsfa.org.

Cancellation:  Cancellation request must be in writing and received no later than close of business July 29, 2016.  A $100 cancellation fee will be assessed. NO EXCEPTIONS

 

Register online or by mail. Additional exhibitor information forms are available for download.

Online Vendor Registration

• 2015 VA State Firefighters Assoc Show Kit Revised 073015
• 2016 VSFA Show Kit
• Exhibitor Registration Form 2015 (2)
• HRCC Credit Card Form2
• HRCC Utilities-order-form