Exhibitor Registration & Sponsorship Opportunities

Exhibitor Registration

For your convenience review the options below before registering.

Show Dates Thursday, August  2, 2018 1:00-5:00 PM
Friday, August 3, 2018 10:00 AM-6:30 PM
Apparatus Move in Wednesday Noon – 4:00 PM /Booth Move in Thursday 8:00 AM – 1:00 PM
REGISTRATION DEADLINE IS Friday, July 15, 2018
A 20% LATE FEE will be assessed on all unpaid balances after July 15, 2018

 Exhibitor Information

Standard Booth Rate: $600 per 10’x10′
Includes the Following: 100 sq. ft. Exhibit Space (pipe & drape construction), Company ID Sign, One (1) 6’ draped skirted table, 2 chairs, and waste can. Company Name/Link on Event Website and in the Event Program, (2) Staff Exhibit Hall Badges

Standard Apparatus Rate: $700 per 20’x30′
Includes the Following: 600 sq. ft. Exhibit Space – for Display of Brush Truck, Ambulance, small specialized vehicle, etc. Company Name/Link on Event Website and in the Event Program, (2) Staff Exhibit Hall Badges

Standard Fire Engine Rate: $800 per 20’x40′
Includes the Following: 800 sq. ft. Exhibit Space – for Display of Engines or Light Duty Squad Trucks. Company Name/Link on Event Website and in the Event Program, (2) Staff Exhibit Hall Badges

Standard Ladder Truck Rate: $1,000 per 20’x50′
Includes the Following: 1000 sq. ft. Exhibit Space – for Display of Telesquirt, Heavy Duty Squad or Ladder Truck ONLY. Company Name/Link on Event Website and in the Event Program, (2) Staff Exhibit Hall Badges

Attendee Bag Stuffer – $100
Submit a company brochure for inclusion in the conference attendee bag. Company name listed as a sponsor in the conference program and on our website.

Additional Sponsorship Opportunities

  • Friday Lunch – $8,000.00
  • Exhibitor Reception – $6,000.00
  • Training Refreshments – 5 @$500.00 each
  • Mobile Event App – $2,000/00
  • Langley Speedway – $4,000.00
  • Shuttles – $2,000.00
  • EMS Contest – $300.00

Unspecified Sponsorships are welcomed

Program Advertisement Options

  • ¼ Page B/W  $125
  • Half Page B/W  $200
  • Half Page Ad (Single Color) $275
  • Full color Half Page  $300
  • Full Page B/W  $375
  • Full page Ad (Single Color)  $500
  • Full color Full page $550
  • Full Color Inside Front or Inside Back Cover  $575
  • Full Back Cover $650 
  • Center Spread Full Color  $1150

Send all ads in pdf format to lsgwaltney@cox.net by July 15 2018

Sponsorship Packages*

All additional booth décor is at the vendor’s expense. All Sponsorships are offered on a first come, first served basis.

Bronze Sponsor Package $2,000
Single color Half page ad included in conference program

  • Company brochure included in the conference attendee bag
  • Keep the conversations going! Have lunch with attendees
  • Standard Booth* Preferred Booth Placement
  • Company name listed on sponsor sign at registration
  • Plus, continue your outreach after the conference with these additional benefits:
  • Acknowledged as a Bronze sponsor on our website – URL links to your website

Silver Sponsor Package $2,500 Includes:
Full Color Half Page ad included in conference program
Bronze Package plus:

  • Network with attendees – join us at Networking socials
  • Standard Booth* with 2 Vendor Representative Passes
  • Company name listed on sponsor sign at registration
  • Acknowledged as a Silver sponsor on our website – URL links to your website

Gold Sponsor Package $3,000 includes:
Single Color Full Page ad included in conference program
Silver Package plus:

  • Company brochure included in the conference attendee bag
  • Keep the conversations going! Have lunch with attendees
  • Company name listed on sponsor sign at registration
  • Standard Booth* with 3 Vendor Representative Passes
  • Acknowledged as a Gold sponsor on our website – includes Logo, and URL links to your website

Platinum Sponsor Package $4,000 includes:
Full Color Full Page ad included in conference program
Gold Package plus:

  • Standard Booth* Preferred Location with 4 Vendor Representative Passes
  • 2 Complimentary Conference Attendee Pass
  • Company name listed on sponsor sign at registration
  • Acknowledgement with company logo as a Platinum Sponsor at full attendee business meeting
  • Large logo banner inside exhibit hall
  • Acknowledged as a Platinum sponsor on our website – includes Logo, company description, and URL links to your website

Diamond Sponsor Package $5,000 includes:
Full Color ad included in conference program
Platinum Package plus:

  • Sponsor Event with Name on Event Signage and in conference program
  • Company name listed on sponsor sign at registration
  • Standard Booth* with 4 Vendor Representative Passes
  • 4 Complimentary Conference Attendee Passed
  • Large logo sponsor banner inside exhibit hall
  • Acknowledgement with company logo as Diamond Sponsor at full attendee business meeting

Vendor Reception to be held on Friday in Exhibit Hall from 4:30-6:30 PM

POWER/TELEPHONE, DRAYAGE, STORAGE, ADDITIONAL TABLES, and LABOR ETCThese services will be provided exclusively by DUNMAR EXHIBITS.  Order forms may be downloaded from the Exhibitor page @ www.vsfa.org.

Cancellation:  Cancellation request must be in writing and received no later than close of business July 15, 2018.  A $100 cancellation fee will be assessed. NO EXCEPTIONS

Register online or by mail. Additional exhibitor information forms are available for download.

Contact Steve Zeliff for any additional information or questions.  szeliffvsfa@gmail.com